EMBL Communications will be the data controller of personal data you provide to the European Molecular Biology Laboratory (“EMBL”) in connection with the BIOcean5D website (Elementor and WordPress) and newsletter (Mailerlite). Your data will be processed for the purposes of website metrics via Google Analytics and circulating the project’s newsletter.

To this end, EMBL has employed an external service provider (individual consultant based in France) for maintaining and updating the relevant BIOcean5D website and for creating and distributing the project’s newsletter. Tools used for the website include Elementor for the hosting thereof and WordPress through Elementor for the design. Mailerlite [ privacy policy ] is used for the creation and distribution of the newsletter.

Website traffic data are collected by the Google Analytics system. The email addresses will be collected via a two-step authentication process in Mailerlite (newsletter system).

The source(s) of the data is our interaction with you through your visit to the website and the provision of your details for the newsletter.

We collect and process the following categories of your personal data:

• For the website: Website traffic data (through Google Analytics system), Number of users, Session statistics, Approximate geolocation/country, Browser and device information, How the visitor learnt about/was referred to the website (e.g. organic search, social media, etc.)
• For the newsletter: name, email address

We rely on the following legal basis while processing your data:

• Legitimate interest of EMBL ( Article 5(1)(c) of IP68 ), with regard to the website
• Your consent ( Article 5(2) of IP68 ), with regard to your subscription to the newsletter

Some of your personal data may be disclosed to the following categories of recipients. Those categories are:

1. external IT service providers: website provider: Elementor [ privacy policy ] + WordPress [ privacy policy ], newsletter provider: Mailerlite [ privacy policy ], BIOcean5D’s external service provider for communication

Your data may also be processed internally by EMBL’s departments other than EMBL Communications, including Structural and Computational Biology Unit and internal scientific groups.

If you wish to obtain a full list with names of the recipients, please contact us by sending an e-mail to: [biocean5D [at] embl [dot] org]

Your personal data will be stored for:

• 2 years after project ends (2028) for the website data
• Retention period Google Analytics: The maximum amount of time that Analytics will retain Google-signals data is 26 months, regardless of your settings. By default, Google signed-in data expires after 26 months. However, if the Analytics Data Retention setting is set to anything shorter than 26 months, the Google signed-in data will respect this shorter time frame.
• Until the project’s end (2026) or until you unsubscribe for the newsletter

You can also exercise following rights, granted under the Article 13 of the EMBL Internal Policy No 68 :

• a right not to be subject to a decision made by automated means (i.e. without any human intervention);
• a right to request access to your personal data;
• a right to object to the processing of personal data;
• a right to request erasure or rectification of your personal data;
• a right to request information on the reasoning underlying data processing.

Please note that those rights can be subject to limitations, as described in Article 13 (2) of the EMBL Internal Policy No 68.

If you wish to exercise your rights or wish to contact the data controller regarding any other data protection related matters, you can contact us using by sending an e-mail to: biocean5D [at] embl [dot] org

EMBL Heidelberg
Communications
Meyerhofstraße 1
69117 Heidelberg
Germany

Advice on data protection matters can also be obtained from the EMBL Data Protection Officer (DPO), under Article 17(2) of the EMBL Internal Policy No 68 . The DPO can be reached by email at [email protected].

If you wish to complain under Article 22(1) of the EMBL Internal Policy N° 68 , you may do so with the EMBL Data Protection Committee. It can be reached by post at:

EMBL Heidelberg
Data Protection Committee
Meyerhofstraße 1
69117 Heidelberg
Germany